Executive Assistant

Summary

Our client is seeking an Executive Assistant to join the team. The Executive Assistant will support the company’s CFO and President. The Executive Assistant will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/she will have previous experience working in an office environment, performing administrative duties and providing support to management.

Responsibilities

• Manage professional and personal scheduling for the CEO and COO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite

Qualifications

• Strong ability to execute work with a diversity, equity, and inclusion lens
• Significant executive support experience, including supporting C- level executives
• Expert proficiency with Microsoft Office
• Strong verbal and written communication skills
• Exceptional organizational skills and impeccable attention to detail
• High degree of professionalism in dealing with diverse groups of people
• Ability to complete a high volume of tasks and projects with little or no guidance
• Make appropriate, informed decisions regarding priorities and available times
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround