Associate Account Executive (REMOTE)

Summary: Works with account team to plan, manage, coordinate, and supervise all phases of various projects from beginning to end to ensure customer satisfaction by performing the following duties in a timely manner and within company and department standard operating procedures.

Essential Duties and Responsibilities: Duties other than those specified may be assigned.

• Must be knowledgeable and stay current on client product and disease
• Assist in development, revision and adaptation of invitations to attendees
• Effectively communicate with client marketing team on attendee lists
• Recruit faculty and be able to knowledgeably discuss topics and clinical information for programs with speakers
• May liaise directly with client product team on: meeting date/location/venue initiation and confirmations; speaker recommendations, identifying professional moderators; developing meeting agendas for programs (including flow of meeting, layout of rooms); meeting materials and handouts (also liaise with SciComms); case study development; send meeting grid to product team on a weekly basis
• May liaise effectively with professional moderators on program content, moderator slides and other pertinent matters
• Liaise effectively with client legal department and internal compliance manager on any legal changes, issues, contracts, etc.
• Communicate effectively with meeting planners on all program logistics
• May liaise effectively with vendors on applicable meeting details required by client needs/requirements
• Possess knowledge of FDA, AMA, OIG guidelines and be able to explain to participants, as applicable to the meeting
• Communicate effectively with team members at all times, especially on all important communications such as changes in protocol, areas of concern, changes to agenda, etc.
• Must be a team player and take full responsibility, ownership, leadership of programs including those that may be coordinated by an associate
• Provides on-site coordination, staffing and registration for assigned meetings
• Provides on-site client service
• May assist with on-site meeting planning
• Coordinates post meeting follow up to ensure successful closing of programs consistent with company policy (including financial and compliance related issues)
• Must be able to lift up to 60 pounds on rare occasions

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience: Bachelor’s degree from four-year college or university; and one year related experience and/or training; or equivalent combination of education and experience. Must be able to learn and obtain a thorough knowledge on all AMA, FDA and OIG guidelines and regulations and be able to train others.

Travel: Approximately 25% travel required