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Associate Account Executive (REMOTE)

E Squared Communications

This is a Full-time position in Greenville, SC posted June 23, 2022.

Summary: Works with account team to plan, manage, coordinate, and supervise all phases of various projects from beginning to end to ensure customer satisfaction by performing the following duties in a timely manner and within company and department standard operating procedures.

Essential Duties and Responsibilities: Duties other than those specified may be assigned.

  • Must be knowledgeable and stay current on client product and disease
  • Assist in development, revision and adaptation of invitations to attendees
  • Effectively communicate with client marketing team on attendee lists
  • Recruit faculty and be able to knowledgeably discuss topics and clinical information for programs with speakers
  • May liaise directly with client product team on: meeting date/location/venue initiation and confirmations; speaker recommendations, identifying professional moderators; developing meeting agendas for programs (including flow of meeting, layout of rooms); meeting materials and handouts (also liaise with SciComms); case study development; send meeting grid to product team on a weekly basis
  • May liaise effectively with professional moderators on program content, moderator slides and other pertinent matters
  • Liaise effectively with client legal department and internal compliance manager on any legal changes, issues, contracts, etc.
  • Communicate effectively with meeting planners on all program logistics
  • May liaise effectively with vendors on applicable meeting details required by client needs/requirements
  • Possess knowledge of FDA, AMA, OIG guidelines and be able to explain to participants, as applicable to the meeting
  • Communicate effectively with team members at all times, especially on all important communications such as changes in protocol, areas of concern, changes to agenda, etc.
  • Must be a team player and take full responsibility, ownership, leadership of programs including those that may be coordinated by an associate
  • Provides on-site coordination, staffing and registration for assigned meetings
  • Provides on-site client service
  • May assist with on-site meeting planning
  • Coordinates post meeting follow up to ensure successful closing of programs consistent with company policy (including financial and compliance related issues)
  • Must be able to lift up to 60 pounds on rare occasions

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience: Bachelor’s degree from four-year college or university; and one year related experience and/or training; or equivalent combination of education and experience. Must be able to learn and obtain a thorough knowledge on all AMA, FDA and OIG guidelines and regulations and be able to train others.

Travel: Approximately 25% travel required