Administrative Assistant II – Medical Devices (on-site)
Abbott
JOB DESCRIPTION:
Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:
- Career development with an international company where you can grow the career you dream of.
- Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
- An excellent retirement savings plan with a high employer contribution
- Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
- A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
- A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.
The Opportunity
This Administrative Assistant II position works out of our Santa Clara, CA location supporting the Health Economics and Reimbursement Function.
Health economics and reimbursement is a business-critical capability that is responsible for ensuring governments and health insurers around the world provide access to Abbott medical devices for the patients that need them the most. Aside from working cross-functionally across multiple Abbott medical device businesses, talent in this function collaborate with top minds in cardiovascular medicine, hospital management, government agencies and other healthcare decisionmakers around the world. Talent filling this position will be an active and integral member of the team and will have the opportunity to implement systems and process that will shape the productivity of this group and amplify the impact we have on the patients we serve.
What You’ll Work On
- Assists Divisional Vice President and Sr. Directors with calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required.
- Assists Divisional vice president with administrative support for meeting planning, townhalls, and agenda management for bi-weekly and quarterly leadership team meetings
- Assists Divisional vice president with tracking department activities and key metrics including changes in org charts, budget/invoices, quarterly progress against goals, completion of assigned trainings, vacation utilization, and travel.
- Develop and format presentation materials and prepare and update reports as required.
- May be called upon to prepare quarterly reports for executive leadership in PowerPoint and Word
- May be called upon to serve as functional representative/coordinator for corporate team building campaigns such as Abbotts annual fitness challenge and volunteer programs
- Responsible for initiating new projects including contracting, opening POs and managing invoices/ payment processing.
- Assist in supporting activities associated with the strategic planning and coordination of content from multiple direct reports
- Provide general office support which may include, but are not limited to; SharePoint management; mail distribution, answering telephones, filing, catering, ordering supplies, etc.
- Assess organizational, communication and reporting needs to ensure optimum performance within the department. Talent is expected to proactively contribute to process improvement by identifying opportunities to work smarter and training teams to explore new ways of working.
- Leads special projects as assigned.
- Understands all Abbott corporate compliance policies as they relate to travel, expenses and the department.
Required Qualifications
- High School Diploma/GED
- Minimum 3 years of executive level administrative experience
- Proficiency with M/S Office Suite (Excel, Word, PowerPoint, Outlook)
- Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization
- Demonstrated problem solving skills
- Ability to take initiative and work independently
- Anticipate challenges and opportunities proactively
- Resourceful, effectively navigates through ambiguity and can force prioritize
Preferred Qualifications
- Bachelor’s degree
- C-Suite experience is a plus
- Workday, Veeva and Concur experience is a plus
- Project management experience is a plus
Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life.
Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.
The base pay for this position is
$27.05 – $54.05/hourIn specific locations, the pay range may vary from the range posted.
JOB FAMILY:
Administrative Support
DIVISION:
MD Medical Devices
LOCATION:
United States > Santa Clara : Building B - SC
ADDITIONAL LOCATIONS:
WORK SHIFT:
Standard
TRAVEL:
No
MEDICAL SURVEILLANCE:
No
SIGNIFICANT WORK ACTIVITIES:
Awkward/forceful/repetitive (arms above shoulder, bent wrists), Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.
EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf
EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf