Administrative Assistant
Winthrop University
3 days ago
Full-time
On-site
Rock Hill, South Carolina, United States
Full-time jobs in South Carolina
Job Summary
Serves as office receptionist for telephone contact and walk-in visitors. Manages office supplies and related budget. Maintains office equipment. Files and distributes mail. Corresponds with campus departments regarding residence hall facilities issues. Coordinates and tracks card access for card access permissions. Processes travel authorizations and travel reimbursements. Manages procurement card reconciliation and serves as procurement card liaison. Creates stand-alone and blanket purchase orders. Manages the Courtyard housing application processing, payments and deposits. Hires, onboards, trains, schedules and supervises student office staff. Collaborates with other department staff to reconcile monthly dining services invoices and processes Dining Services payments. Processes payroll for student employees. Processes housing exemption requests, processes room swaps and change requests, and processes housing contract cancellations and applies fees to student accounts. Monitors meal plan change requests and processes changes within the workflow. Assists with summer school applications. Monitors housing contract co-signature logs.
Required Qualifications
Bachelor’s degree; Associate’s degree and two years of administrative experience; or a high school diploma and four years of administrative experience.
Preferred Qualifications
Proficiency with Microsoft Office Suite, especially Microsoft Word, Excel and Outlook, and familiarity with housing management or other database software systems.
Serves as office receptionist for telephone contact and walk-in visitors. Manages office supplies and related budget. Maintains office equipment. Files and distributes mail. Corresponds with campus departments regarding residence hall facilities issues. Coordinates and tracks card access for card access permissions. Processes travel authorizations and travel reimbursements. Manages procurement card reconciliation and serves as procurement card liaison. Creates stand-alone and blanket purchase orders. Manages the Courtyard housing application processing, payments and deposits. Hires, onboards, trains, schedules and supervises student office staff. Collaborates with other department staff to reconcile monthly dining services invoices and processes Dining Services payments. Processes payroll for student employees. Processes housing exemption requests, processes room swaps and change requests, and processes housing contract cancellations and applies fees to student accounts. Monitors meal plan change requests and processes changes within the workflow. Assists with summer school applications. Monitors housing contract co-signature logs.
Required Qualifications
Bachelor’s degree; Associate’s degree and two years of administrative experience; or a high school diploma and four years of administrative experience.
Preferred Qualifications
Proficiency with Microsoft Office Suite, especially Microsoft Word, Excel and Outlook, and familiarity with housing management or other database software systems.