Assistant Director of Student Accounts

The Charleston School of Law seeks resumes for the full-time position of Assistant Director of Student Accounts. This position oversees, manages, and facilitates critical departmental functions in the Accounting Department by ensuring the appropriate record-keeping of student payments and account balances. This includes tuition and fee billing, payment processing, receivables management, treasury management, third-party billings, installment payment plans, disbursement of financial aid and credit balance refunds, and the generation of IRS Form 1098-T.

This position requires working well with other departments within The Charleston School of Law to provide exceptional customer service to students and families. Responsible for maintaining compliance with all federal, state, and institutional regulations related to student accounts. Work is performed under the supervision of the Chief Financial Officer.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Establish and/or update billing rates and practices for the student financial system and accounting system.
• Initiate daily tuition and fees billing processes and monitor posting of financial aid transactions.
• Oversee all cashiering functions. Develop and maintain systematic processes to confirm revenue reasonability, cash reconciliation, and adherence to cash handling best practices.
• Communicate billing information and deadlines to students and families each term.
• Review daily cash receipts listing and daily accounts receivable transactions and input into financial systems.
• Initiate refunds of federal aid and other surplus balances on student accounts, reviewing for accuracy. Work closely with the Office of Financial Aid to ensure appropriate cash disbursement.
• Answer student and parent concerns regarding billings and charges which may be escalated from Accounts Receivable Clerks.
• Oversee treasury management functions ensuring fiscal integrity and cash handling and policies.

Reporting

• Prepare 1098-T tax reporting each year, ensuring that changes in tax laws are incorporated into calculations that are reported. Manage distribution (both electronically and paper).
• Assist in problem resolution regarding financial account reconciliation.

REQUIRED QUALIFICATIONS:

• Bachelor's degree in accounting or other related field or equivalent work experience.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Effective written and verbal communication skills.
• Demonstrated ability to independently research, compile, and interpret information to develop effective processes in billing, collections, and reporting.
• Strong analytical skills and experience developing data queries in business systems.

PREFERRED QUALIFICATIONS:

• Experience as a Bursar or similar role at a higher education institution.
• Experience with financial reporting and treasury management.

HOURS/CONDITIONS: Flexible. Possibility of hybrid remote.

Charleston School of Law is an ABA fully accredited institution reinvigorating the study of law by offering a rich, comprehensive three-year program rooted in excellence. Our campus is located in the Upper King Street district of historic, downtown Charleston. The Law School was founded in 2003 with a mission to instill the values of public service and professionalism in its graduates. Key goals for the Law School are student success and providing opportunities to historically underrepresented groups in the profession. The Law School prides itself on having a talented and accessible faculty and staff. Princeton Review regularly ranks Charleston School of Law as a top institution for faculty accessibility, teaching quality, and resources for women. The School's Faculty bring significant practice experience to the classroom and include former law firm partners, state and federal prosecutors, defense attorneys, corporate counsel, and military veterans. The Law School is dedicated to maintaining a diverse and inclusive community of students, faculty, and staff that fosters an appreciation for and understanding of people from a variety of cultural and ethnic backgrounds.

The Charleston School of Law is an equal opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, disability, or any other legally protected class.