Procurement Specialist I - 60015217
State of South CarolinaJob Responsibilities
- Procurement Specialist I
The Department of Administration's Division of State Agency Support Services is seeking a Procurement Specialist I to join the team. Under general supervision, this position will serve in a critical ancillary role for the compliance team in support of all critical functions that require time-sensitive response and attention to detail including vehicle acquisition and disposal requests, titles of all state vehicles, Commercial Vendor Repair Program (CVRP) billing, permanent assignments, confidential tags, state seal exemptions, and adding equipment to FleetWave database.
Responsibilities of the Procurement Specialist I:- Perform in ancillary role supporting the processing of all vehicle transactions ensuring reviewed for accuracy and compliance and proper justification for the purchase. Verify that state and federal laws pertaining to the procurement policies have been followed.
- Monitor Confidential Tag expiration dates and submits renewal requests to the South Carolina Department of Motor Vehicles (DMV) on a monthly basis. Prepare required documents to obtain license tags and titles for vehicles received by state agencies.
- Verify information on documents and issue vehicle tags/registration through the DMV substation at State Fleet Management (SFM). Forward paperwork for tags that cannot be issued from SFM to DMV within one (1) business day.
- Monitor confidential tag expiration dates and submit renewal requests to DMV on a monthly basis.
- Work to audit critical support functions concerning titles, permanent assignments, confidential tags, state seal exemptions, and adding equipment to FleetWave, Maintain accurate and current titles for all state-owned vehicles.
- Utilize available references and resources to ensure correct data is maintained in the fleet management information system and title requests (requires critical time sensitive response). Assist with information for annual MVMR, ePACT reports, fleet reconciliation and yearly renewal of statewide term contracts for vehicles.
- Perform a vehicle reconciliation between the South Carolina Enterprise Information System and FleetWave on a monthly basis.
- Serve as a backup for receptionist as needed.
Minimum and Additional Requirements
- A high school diploma and work experience directly related to the area of employment. A bachelor's degree may be substituted for the relevant work experience.
- Must be computer literate.
- Skilled at extensive data input, and use of Microsoft Word, Excel, and Access.
- Position may be required to work during emergency situations.
- Must possess a valid South Carolina Class D Driver's License.
- May be occasionally required to work overtime.
Additional Comments
The Department of Administration is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
The South Carolina Department of Administration offers an exceptional benefits package for full time (FTE) employees:
- Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- Paid Parental Leave
- S.C. Deferred Compensation Program available(S.C. Deferred Compensation)
- Retirement benefit choices*
*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.