Accounts Payable Associate

Summary

The Accounts Payable Associate is responsible for managing the full-cycle accounts payable process to ensure timely and accurate processing of vendor invoices and payments. This role requires strong attention to detail, organizational skills, and the ability to work in a fast-paced, deadline-driven environment. The ideal candidate will support internal stakeholders while maintaining strong vendor relationships and ensuring compliance with company policies and accounting standards.

Key Job Responsibilities

• Verify invoices for appropriate documentation and ensure proper coding entry into accounting system.
• Routes invoices to the appropriate department for coding and approval.
• Ensure approved invoices are processed accurately and timely with the correct service period.
• Respond to vendor and internal stakeholder inquiries and resolve issues in a timely manner.
• Analyze vendor statements for unresolved invoice discrepancies; ensure credit is received for credit memos.
• Submits New Vendor Set Up request form through Supplier Tool.
• Report AP accruals at the end of each period.
• Assist in audits by providing supporting documentation.
• Completes other projects and special assignments as requested.

Required Education

• High School Diploma or Equivalent
• Bachelor’s degree in Accounting, Business Administration, or a related field preferred

Required Experience

• 5-10 years of experience in accounts payable position

Other Skills

• Knowledge of internal controls
• Strong understanding basic accounting principles
• Knowledge of Non-PO process and PO 3-way match process of invoices
• Knowledge of 1099 process
• Knowledge of Microsoft Office (Excel, Word, Outlook)
• Results driven and service oriented
• Exceptional communicator and self-motivated
• Possess strong organizational and time management skills; ability to meet deadlines.
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
• Must be able to comply with policies and procedures
• Ability to handle confidential information in a discreet, professional matter

Physical Requirements

The Accounts Payable Associate may be required to endure the following physical activities, environmental conditions, and physical demands:

• remain in a stationary position, often standing or sitting for prolonged periods,
• moving about to accomplish tasks or moving from one worksite to another,
• adjusting or moving objects up to 20 pounds in all directions,
• repeating motions that may include the wrists, hands and/or fingers, and
• assessing the accuracy, neatness and thoroughness of the work assigned.