Accounts Payable Specialist

Key Responsibilities
• Invoice Processing: Receive invoices from vendors/Department Heads, review all invoices for accuracy and compliance with established guidelines. Once reviewed code and key all invoices into SmartFusion.
• Payment Coordination: Prepare and process payments on a weekly basis, ensuring adherence to payment terms and local government policies.
• Vendor Relations: Maintain positive relationships with vendors, addressing inquiries and resolving discrepancies related to invoices and payments.
• Reconciliation: Assist in the monthly reconciliation of accounts payable transactions, ensuring discrepancies are identified and resolved promptly.
• Record Maintenance: Ensure all invoices and payment records are accurately filed and maintained, supporting transparency and accountability in financial operations.
• Compliance: Ensure compliance with city policies, state regulations, and financial best practices, assisting during audits and budget as required.
• Collaboration: Work collaboratively with other departments to support overall financial management within the organization.
• Miscellaneous: Schedules inspections, requests W-9's, inputs cash and check payments into daily log, back-up to business license and permitting. Other duties as assigned.