Job Description Summary
Under the direction of the Grants Administrator II and the Vice Chair of Ophthalmology, develop, plan, coordinate, and administer grant and contract proposals for the Department of Ophthalmology. Create budgets, aid in strategic planning and manage the grant tracking database.Entity
Medical University of South Carolina (MUSC - Univ)Worker Type
EmployeeWorker Sub-Type
ClassifiedCost Center
CC000988 COM Ophthalmology CCPay Rate Type
SalaryPay Grade
University-06
Pay Range
Scheduled Weekly Hours
40Work Shift
Job Description
Job Description:
Under the direction of the Grants Administrator II and the Vice Chair of Ophthalmology, develop, plan, coordinate, and administer grant and contract proposals for the Department of Ophthalmology. Create budgets, aid in strategic planning and manage the grant tracking database.
Job Duties:
35%- Assist and advise investigators in the planning and submission of grant proposals, and contract bids for funding, including budgets, just-in-time requests, biographical sketches, and other requirements. Uses knowledge of regulations – federal, state and private – to assist faculty and staff, and students in ensuring compliance with policies and regulations. Manage and prepare grant budgets according to project guidelines. Ensure compliance and various funding agency rules concerning expenditures. Coordinate proposal submissions. Serve as liaison between funding agencies, ORSP, GCA, and department investigators.
15%- Prepare and distribute financial reports to Business Manager and each Principle Investigator no less than on a quarterly basis. Analyze transactions in grant accounts, monitor grant financial activities, and make recommendations to investigators. Monitor the administration of post-award grants to ensure that budgeting and administrative policies, procedures and agency requirements are being followed; manage administrative problems and/or budget changes occurring during the grant period.
10%- Maintain the status of awards to facilitate budget changes, and pre-award, carry-over, no-cost extensions, and supplemental requests, along with other related changes potentially impacting the scope and goals of the grant.
10%- Assist investigators with the preparation of progress and final reports to the funding agency, including personnel reports, and unobligated balance reports. Create and maintain investigator’s other support document, and assist staff delegated to manage induvial grant projects.
10%- Perform Costing Allocations and Payroll Accounting Adjustments for Data Coordination Unit to ensure funding is being allocated correctly. Complete and distribute effort reports in a timely manner to meet Grants and Contracts Accounting quarterly deadline.
10%- Maintain database for pending and funded grants within the division, track faculty involvement in external submissions, and track the status of the submitted proposals and active awards. Generate monthly reports and statistics of submission and awards. Maintain electronic files of all grants submitted.
5%-Ensure all grant invoices and bills are sent in a timely manner and that payment is received. Follow up with the sponsor as needed.
5%-Other duties as assigned.
Additional Job Description
Minimum Requirements: A bachelor's degree and three years business, personnel, grant-in-aid or public administration experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
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